Security & Compliance | Bank-Grade Financial Data Security.
Data protection and compliance are non-negotiable for financial leadership. capient FLOW safeguards your payments, your data, and your reputation through certified high-security standards and seamless legal compliance.
Mitigate Your Liability Risk
As managing Directors and CFOs often carry personal accountability for the integrity of financial records. capient FLOW FLOW enforces measures to ensure safety and security. We replace manual, error-prone processes with a systematic, audit-proof framework. Rest easy – we uphold the standards.
Security is a Process, not a Product
We continuously monitor and update our infrastructure to defend against emerging cyber threats. With capient FLOW, you get a partner that stays ahead of the curve, so you can focus on leading your business.
Today, SMEs are prime targets for payment fraud. capient FLOW doesn't just automate your AP; it acts as a digital gatekeeper, ensuring that every penny you pay goes exactly where it is supposed to.
Your Digital Vault – Engineered in Europe.
The Three Pillars of Security
Regulatory Assurance - Audit-proof by design
Eliminate the anxiety of your next tax or financial audit.
Statutory Compliance
Every modification, approval, and document is logged in an immutable Audit Trail. Historical data states can be reconstructed at any time, ensuring full transparency for auditors.
GDPR / UK GDPR
We process personal data strictly in accordance with European and UK data protection regulations. We guarantee no data transfers to insecure third-party countries.
Certified Security & Privacy to ISO Standards
For the integrity of your financial processes, "security" is not a vague concept; it is a measurable standard. capient FLOW operates on internationally recognised management systems that go far beyond technical measures to directly strengthen your Financial Governance.
ISO/IEC 27001 | Financial Data Resilience
This certification is the foundation of our information security. It guarantees systematic risk management, ensuring the confidentiality, availability, and integrity of your accounts payable data. For you, this means protection against operational downtime and a significantly reduced workload during annual audits.
ISO/IEC 27701 | Targeted Liability Protection (PIMS):
As an extension of ISO 27001, this standard specifically addresses the protection of personal data. Through this certified Privacy Information Management System (PIMS), we provide objective proof of compliance with stringent GDPR accountability requirements. This minimises your compliance risks and effectively shields your organisation from liability claims and regulatory fines.
Application Security
Unauthorised access prevention. Your data is meant for your eyes only.
Encryption
Data in transit and data at rest are encrypted according to bank-grade standards (TLS 1.2+ / AES-256).
Access Control
Granular Role-Based Access Control (RBAC) and Two-Factor Authentication (2FA) prevent both internal and external misuse.
Security & Compliance Frequently Asked Questions
Where is our financial data stored, and how does the platform ensure GDPR compliance?
Data sovereignty is our highest priority. All financial, supplier, and transactional datasets processed by capient FLOW are hosted exclusively within highly secure, certified data centres in Germany. The entire architecture operates in strict compliance with the European General Data Protection Regulation (GDPR), utilizing state-of-the-art encryption standards both in transit and at rest to ensure zero risk of cross-border data exposure.
What security certifications back the capient FLOW infrastructure?
The software manufacturer behind the platform, digital//m GmbH, is fully certified under the globally recognized standards ISO/IEC 27001 (Information Security Management) and ISO/IEC 27701 (Privacy Information Management). These independent enterprise audits guarantee that our entire software development lifecycle, data processing pipelines, and operational protocols meet the most rigorous corporate security benchmarks.
How do you guarantee that sensitive corporate financial data is not used to train external AI models?
Unlike standard commercial software tools that route transactional data through external, third-party AI interfaces or US-based cloud APIs, capient FLOW operates a completely closed-loop, proprietary AI infrastructure. Your confidential line-item extractions, contract details, and purchasing behaviors are processed strictly within our protected European server ecosystem. Your data is never shared with external entities and is never utilized to train public language models.
How does the platform support our Internal Control Framework (ICF) and external financial audits?
capient FLOW acts as an automated digital gatekeeper for your Internal Control Framework (ICF). Every single processing milestone, AI-driven validation check, and managerial sign-off is logged in an unalterable, timestamped system log. This creates an immutable audit trail that provides absolute forensic traceability for international corporate governance, drastically reducing the manual preparation burden for annual fiscal and external commercial audits.
Compliance at a Glance
ISO EC 27001 & 27701: Guarantee that your information security is managed according to international best practices.
GDPR Compliant: Total peace of mind regarding the handling of sensitive financial and personal data.
Audit Trail: Effortless internal and external audits with a complete, chronological log of all activities.
Peppol Ready: Seamless and secure exchange of electronic documents across the UK and Nordic regions.
